Policies, Regulations & Forms

Policies And Regulation Information

The Board of Education and Superintendent want feedback on new or revised Policies and Regulation. When reading proposed changes, words that have a strike-through (strikethrough) are being considered for deletion from the document. Words that are underlined are being considered for addition to the document. The LCPS Board of Education reviews proposed and revised policies during open school board meetings in order to carefully study each policy and to provide an opportunity for public comment. All regulations, which accompany policies, are developed by the LCPS Department which has jurisdiction over the issue(s) covered in the regulation.

If you have comments or questions about proposed policies, regulations or forms, contact:

Dr. Wendi Miller-Tomlinson
Deputy Superintendent of Teaching, Learning, Leadership & Research
(575) 527-5800

wmiller-tomlinson@lcps.net

Updated/Changed Policies

Code

Title

Policy

AD (Third reading)

School District Vision, Mission, and Value Statement

PDF

GBGBA (First reading)

Employee Assault and/or Battery

PDF

Code

Title

Policy

Regulation/Implementation Guidance

Forms

AC

Non-Discrimination

PDF - English
PDF - Spanish

PDF

ACA

Sexual Harassment

PDF

PDF

PDF - English
PDF - Spanish

AD

School District Vision, Mission and Value Statement

PDF - English
PDF - Spanish

ADC

Tobacco and Alcohol Free Schools

PDF

PDF

ADF

Wellness for Students and Staff

PDF

PDF

ADG

Shared Leadership

PDF

BA

Board Goals

PDF

PDF

BB

Legal Status

PDF

BBA

Board Powers and Responsibilities

PDF

BBB

Board Membership - Elections and Terms of Office

PDF

BBBA

Board Member Qualifications and Filing of Candidacy

PDF - English
PDF - Spanish

BBBE

Unexpired Term Fulfillment/Vacancies

PDF

BBBH

Appointments

PDF

BBC

School Board Liability/Bonded Members

PDF

BCA

Board Member Code of Ethics

PDF

BCBA

Nepotism

PDF

BCD

Confidential Information

PDF

BCE

School Board Censure

PDF

BDA

Board Organizational Meeting

PDF

BDB

Board Officers and Duties

PDF

BDD

Board Superintendent Relationship

PDF

BDE

Board Committees

PDF - English
PDF - Spanish

BDEA

Committee of the Whole

PDF

BDF

Student Advisors to the Board and Superintendent

PDF

PDF

E1 Declaration of Interest For LCPS Student Advisory Council Form


E2 Student Advisory Council Recommendations Form

BDG

Legal Services

PDF

BEA

Regular Board Meetings

PDF

PDF

BEB

Special or Emergency Board Meetings

PDF - English
PDF - Spanish

BEC

Closed/Executive Meetings

PDF

BEDA

Notification of Board Meetings

PDF

BEDB

Board Agenda

PDF

PDF

BEDC

Quorum

PDF - English
PDF - Spanish

BEDCA

Electronic Participation By Board Members

PDF

BEDD

Rules of Order

PDF

PDF

BEDG

Minutes

PDF

BEDH

Public Participation at Board Meetings

PDF

BEDI

Media Coverage of Board Meetings

PDF

BEE

Board Hearings/Appeal Proceedings

PDF

PDF

BG

Policy Adoption, Revision and Review

PDF

BH

Board Member Communications

PDF

BIA

New Board Member Orientation

PDF

BID

Board Member Reimbursement

PDF

PDF

CBA

Qualifications of the Superintendent

PDF

CBC

Superintendent Powers and Responsibilities

PDF

CBD

Superintendent Contract

PDF

CBI

Superintendent Evaluation

PDF

DA

Fiscal Management Goals

PDF

DBC

Budget Development

PDF

DI

Fiscal Accounting and Control Structure

PDF

DIB

DIB Fraud Waste, Abuse or Unlawful Acts

PDF - English

DIG

Bond Disclosure Compliance

PDF - English
PDF - Spanish

PDF

DJ

Procurements

PDF

PDF

Purchasing Procedures Handbook

DJA

Approval of Procurements

PDF

DJB

Procurement of Professional Services

PDF

DJBA

Authority to Debar or Suspend

PDF

DKC

Travel and Per Diem Payments

PDF

DLB

Tax-Deferred Compensation

PDF

PDF

EB

Safety Program

PDF

PDF

EBAB

Environmental Program and Hazardous Materials

PDF

PDF

E1 Annual Hazard Communication Inspection Form

EBBC

Reporting Acts of Violence, Vandalism

PDF

PDF

EBCF

Firearms and Weapons on School District Property

PDF

ECAB

Access To Buildings

PDF

PDF

ECABA

Staff, Contractor, Volunteer Identification

PDF

PDF

ECE

Traffic and Parking Procedures

PDF

PDF

E1 Tow Sheet

ECF

Energy and Water Conservation

PDF

PDF

ECFA

Waste Reduction and Recycling

PDF

PDF

EEA

Student Transportation

PDF

EEAE

Bus Safety

PDF

PDF

EEAFA

Activity (Ancillary) Buses/Special Events Transportation

PDF

EEB

Business and Personnel Transportation

PDF

EFAB

Student Food Allergies

PDF

PDF

E1 Milk Intolerance Form


E2 Non-Life Threatening Food Allergy and Food Intolerance Management Plan


E3 Life-Threatening Food Allergy Management Plan

EFE

Competitive Food Sales and Vending Machines

PDF

EGAD

Copyright Compliance

PDF - English
PDF - Spanish

PDF

EGAD E1 Copyright Restrictions Notice


EGAD E2 Request For Permission to Copy


EGAD E3 Request For Off-Air Videotaping


EGAD E4 Copyright Compliance Agreement

EH

Records Retention

PDF

PDF

E1 Destruction of Records Request

EJA

Acceptable Use of Technology Resources

PDF

PDF

EJA_E1_Student_Internet_Technology_AUP_22

EJA-E1_Student_Internet_Technology_SPANISH_AUP_22

EJA_E2_Employee_Internet_Technology_AUP_22

EJA-E2_Employee_Internet_Technology_SPANISH_AUP_22

EJA-E3_Non_Employee_Internet_Technology_AUP_22

EJA-E3_Non_Employee_Internet_Technology_SPANISH_AUP_22

FEE

School Site Selection

PDF

PDF

E1 Disclosure and Conflict of Interest Form

FFA

Naming School Facilities

PDF

PDF

GAA

Human Resource Development Systems

PDF - English
PDF - Spanish

GAB

Code Of Ethical Responsibility

PDF

PDF

GBAA

Title IX/Gender Equity

PDF

GBC

Staff Compensation: Salary Schedules

PDF

GBD

Family Medical Leave Act

PDF

PDF

GBEA

Employee Conflict of Interest

PDF

PDF

E1 Employee Conflict Sample Letters


E2 Employee Conflict Waiver Form

GBEBB

Staff Conduct with Students

PDF - English

PDF - Spanish

GBEBC

Gifts to and Solicitations By Staff

PDF

GBEC

Drug-Free/Alcohol-Free Workplace

PDF

PDF

GBEE

Internet and Electronic Communications including Social Media

PDF

GBGB

Staff Personal Safety and Security

PDF

GBGBA

Employee Assault

PDF

GBGC

Employee Assistance/Wellness Program

PDF

PDF

E2 Employee Assistance Program Release of Information Form

GBGF

Staff Insurance

PDF

GBJB

Personnel Files and Employee References

PDF

PDF

E1 Standard Resignation Form

GBJC

Employment Hires, Investigations, Verification's and Exams

PDF

PDF

GBK

Staff Concerns/Complaints/Grievances

PDF

GBKA

Disclosure of Wrongful Conduct (Whistle-blower Policy)

PDF

PDF

GCAB

Selection and Duties of School Principals

PDF

GCC

Employee Leaves

PDF

PDF

GCG

Substitute Staff Employment

PDF

GCK

Staff Assignments and Transfers

PDF

Certified or Classified Transfer Request Form

GCKC

Administrative Intervention

PDF

GCMD

Staff Extra Duty and Overtime

PDF

GCO

Evaluation of Staff

PDF

GCQ

Separation From Employment

PDF

GCQA

Reduction In Force

PDF

IA

Instructional Goals & Learning Objectives

PDF

PDF

ICA

School Calendar

PDF

PDF

IGA

Curriculum Development

PDF

PDF

Request For Permission to Show a Video


New Course Request

IHAE

Physical Education

PDF

PDF

IHAEA

Student Wellness: Recess

PDF

IHAF

Visual and Performing Arts Education

PDF

PDF

IHAL

Teaching About Religions

PDF

IHAM

Health Education

PDF

PDF

IHAMD

Nutrition Education

PDF

PDF

IHB

Special Education and Related Services for Eligible Students

PDF

PDF

IHBE

Bilingual Instruction and English Language Acquisition

PDF

PDF

IHBF

Homebound Services for Students

PDF

PDF

IHBF-E1: Homebound Instruction Program Homebound Instruction Application

IHBF-E2: Homebound Instruction Program Healthcare Provider Referral Form

IHBF-E3_Homebound Application SPED

IHBF-E4_Physician_Referral_

IHBG

Home Schooling

PDF

PDF

IHBHD

Alternative Means For Earning Credit

PDF

PDF

IHBHE

Virtual/Online Learning

PDF

PDF

Course Contract

VLA Withdrawal


Acuedo De Curso De Aprendizaje A Distincia


Forma Para Der De Baja Un Curso De VLA

IHCDA

Concurrent Enrollment and Dual Credit Programs

PDF

PDF

IHCG

K-5 Plus

PDF

PDF

IHDB

Adult High School/GED Programs

PDF

PDF

IJJ

Textbook Selection, Adoption and Use

PDF

PDF

IJL

Library Materials Selection and Adoption

PDF

PDF

IJL-E1 Parental Request for Restriction of Library Resources

IJOA

Field Trips & Excursions

PDF

PDF

Field Trip Request Rationale And Notification


In/Out of District Field Trip Consent Form


Parent Request for Permission to Transport a Student To or From a Student Field Trip or Excursion


Out of State Student Travel Request Form (IJOA-E4)


Solicitud De Permiso De Los Padres Para Transportar Al Estudiante Hacia O Desde Un Pased Escolar O Excursion

IJOC

School Volunteers

PDF

PDF

IKAB

Grading and Reporting

PDF

PDF

Grade Change Request


High School Credit Form

IKC

Grade Point Average and Weighted Grade Point Average

PDF

PDF

Grade Point Average and Weighted Grade Point Average Form

IKE

Placement, Promotion, Acceleration and Retention

PDF

PDF

Academic Acceleration Guidance Manual

IKF

Graduation/Credit Requirements

PDF

PDF

PDF

IKFB

Graduation Ceremonies/Commencement

PDF

PDF

IKFC

Alternate Demonstration of Competency

PDF

ILBB

District Assessment Program

PDF

PDF

ILD

Educational Surveys and Research

PDF

PDF

Application to Conduct Research

IMDB

Flag Display & Patriotic Observances

PDF

PDF

IMG

Animals in Schools

PDF

PDF

Permission to Include Animals in the Classroom


Parent Permission for Students to Participate in the Care and Handling of Animals in the Classroom


Permission to Take an Animal Home


E4 Service Animal Procedures

JB

Access to Education and Protections for Immigrant Students

PDF

JBA

Title IX / Gender Equity (Students)

PDF

JBB

Section 504 Of The Rehabilitation Act of 1873

PDF

PDF

JBC

Equity and Excellence for all Students

PDF - English

PDF- Spanish

PDF-English
PDF-Spanish

JBD

Gender Inclusive Schools

PDF-English
PDF-Spanish

PDF - English
PDF- Spanish

JCAA

School Attendance Zones and Redistricting

PDF - English

JEB

Age of Enrollment

PDF - English
PDF - Spanish

PDF

LCPS Enrollment Form

JFA

Admission Procedures

PDF - English
PDF - Spanish

PDF

JFAB

Admission of Nonresident Students

PDF - English
PDF - Spanish

PDF

Out of District Transfer Request


Solicitud De Transferencia Fuera Del Distrito

JFABB

Foreign Exchange and International Students

PDF

PDF

JFABD

Enrollment of Homeless Students

PDF

PDF

JFAC

Enrollment of Students from Non-Accredited Schools, Including Home Schools

PDF

PDF

JFB

Open Enrollment/Transfers

PDF

PDF

JFB-E912 High School Transfer Request Form (English & Spanish) Spring 2024


Primaria/Secundaria Solicitud De Transferencia Para Cambio De Escuela Asignada


Elementary/Middle School Change of School Assignment (Transfer Request)


Documentation of Residency Through Home Visit

JHB

Students In Need of Early Intervention for Attendance

PDF - English
PDF - Spanish

PDF

Student Attendance Intervention Plan


Plan De Intervencion De Asistencia Para Estudiantes


Student Attendance Intervention Plan Parent Notification


Ten Day Letter

JHCA

Open/Closed Campuses

PDF

PDF

JHDA

Employment Certificates

PDF

PDF

Employment Certification

JI

Student Expression, Conduct and Safety

PDF - English
PDF - Spanish

Guidance JI.1 Student Interventions and Classroom Management

Guidance.JI.1. Student Interventions and Classroom Management (Spanish)

Guidance JI.2 Violent Acts

Guidance.JI.2. Violent Acts. (Spanish)

Guidance JI.3 Student Threat of Violence

Guidance.JI.3. Student Threat of Violence (Spanish)

Concern Complaint or Grievance

JI-E1 Crisis Intervention

JI-E2 Threat of Harm Flowchart

JI-E3 Threat Screening Form

JI-E4 Consent for Release of Confidential Information

JI-E4_Consent_for_Release_of_Confidential_Information_ (Spanish)

JI-E5 Student Safety Plan

JI-E5_Student_Safety_Plan. (Spanish)

JI-E6 Family Safety Plan

JI-E6_Family_Safety_Plan (Spanish)

JICA

Student Dress

PDF

PDF

JICAA

Uniformly Dressed

PDF

PDF

JICE

Freedom of Expression

PDF

JICEA

Student Publications

PDF

JICFA

Bullying, Cyberbullying, Racialized Aggression and Harassment

PDF

PDF

JICH

Alcohol, Tobacco, and Other Drugs

PDF - English
PDF - Spanish

PDF

Substance Abuse Policy Violation Contract/Suspension

Substance Abuse Policy Violation Contract/Suspension-Spanish

JICJ

Use of Electronic Communication Devices by Students

PDF

PDF

JICK

Sexual Harassment of Students

PDF

PDF

Report of Harassment Intimidation Bullying or Hazing


Interview Notes and Report on Student Harassment


Investigation Checklist

JIH

Student Searches and Seizures

PDF

PDF

JJA

Equal Access for Student Groups

PDF

PDF

JJIB

Interscholastic Sports

PDF

PDF

JJID

Sports Physicals for Student Athletes

PDF

PDF

JK

Implementation of Student Code of Conduct and Discipline Philosophy

PDF

PDF

Implementation of student code of conduct and discipline philosophy implementation guidance

Implementation of student code of conduct and discipline philosophy implementation guidance (Spanish)

JK-E1 Contract Violence/Criminal/Delinquent/ Disruptive Acts Contract

JK-E1 Contract Violence/Criminal/Delinquent/Disruptive Acts Contract (Spanish)

JK-E2 Report of a Serious Incident

JKD

Suspension or Expulsion of Students

PDF

PDF - English
PDF - Spanish
PDF - English
PDF - Spanish

Suspension De Termino Corto

Short Term Suspension


Form JKD-E2 - Notice of Long-Term Hearing and Suspension to Parents/Guardians


Aviso De Audiencia Para Suspension De Termino Largo A Padres Y Guardianes


Notification of Restriction


Aviso De Restriction


Student Responsibility Agreement

JLC

Student Health Services

PDF

PDF

JLC-E1 Mutual Exchange of Information

JLC-E1 Mutual Exchange of Information (Spanish)

JLCB

Immunization of Students

PDF

PDF

JLCC

Communicable/Infectious Diseases

PDF

PDF

JLCD

Administering Medications to Students

PDF

PDF

JLCD-E2 Medication Administration in School (English)

JLCD-M

Medical Care of Students-General and Emergency

PDF

PDF

PDF

PDF

JLCD-M-R1 LCPS Do Not Resuscitate Order (English)

JLCD-M-R1 LCPS Do Not Resuscitate Order (Spanish)

JLCE

Administration of Medical Cannabis to Students

PDF

PDF

JLCE-E1 Medical Cannabis Treatment Plan (English)

JLCE-E2 NMDOH Authorization to Disclose Health Information (English)

JLCG

School Based Health Centers

PDF

PDF

E1 Parent Consent Form School Based Health Center

JLD

Academic and Behavioral Health Counseling

PDF

PDF

JLE

Suicide Awareness and Prevention

PDF

PDF

JLF

Reporting Child Abuse

PDF

PDF

Report of Suspected Child Abuse

JLIA

Megan's Law Sex Offender Registration and Notification Law

PDF

JLIB

Custodial Rights of Parents/Guardians

PDF

PDF

Student Residency

Residencia Del Estudiante


Caregivers Authorization Information


Informacion De Encargados De Cuidado


Employee Information

JLIBA

Release of Students During the School

PDF

PDF

JLJ

Student Nutrition

PDF

PDF

JQ

Student Fees, Fines & Charges

PDF

PDF

Student Fee Fines and Charges

JRA

Student Records

PDF

PDF - English
PDF - Spanish

Request to Restrict Release of Childs "Directory Information"


Solicitud Para Restringir La Publicacion


Photo/Video Permission Form For Parent/Guardian

KB

Parental Involvement and Family Engagement

PDF

PDF

KCB

School Advisory Councils

PDF - English
PDF - Spanish

PDF - Spanish
PDF - English

E1 Selection to School Advisory Councils


E1 Eleccion Las Cruces Public Schools Consejos Escolares

KCD

Public Gifts/Donations to Schools

PDF

PDF

Public Gifts & Donations to Schools

KD

Public Information and Communications

PDF

KDB

Public's Right to Know/Freedom of Information

PDF

KE

Public Concerns and Complaints

PDF

Community Complaint

KEC

Public Concerns/Complaints about Library Resources

PDF

PDF

KEC-E1 Request for Reconsideration of Library Resources

KEF

Concerns/Complaints about Curriculum/Library Materials, Instructional Activities or Presentations

PDF

PDF

KEF-E1-Request for Reconsideration of Curriculum Library Materials Instructional Activities or Presentations

KF

Community Use of School Facilities

PDF

PDF

Facility Use Form (KF-E1)


Application for Use of the Performing Arts Center


Internal Facility Use
Field of Dreams Sports Complex Usage

KHC

Distribution/Positioning of Promotional Materials

PDF

PDF

KHD

Business Solicitations in Schools

PDF

PDF

KI

Visitors to Schools/Public Conduct on School Property

PDF

PDF

Visitors to Schools/Guest Speaker Approval

Notification Restriction Visitors to Schools Conduct on School Property

Visitantes A Escuelas/Conducta Publica En Propiedad Escolar

KJA

Relations with Booster Organizations

PDF

KJJ

Community Schools

PDF - English
PDF - Spanish

KLG

Relations with Law Enforcement Authorities

PDF

PDF

Relations with Law Enforcement & Social Service Agencies