Policies, Regulations & Forms

Index

The index includes a drop-down description of the section and a menu of quick links to each policy. For complete listings, including Regulations and translations, use the list to the left or the complete catalog of policies below.

Policies And Regulation Information

The Board of Education and Superintendent want feedback on new or revised Policies and Regulation. When reading proposed changes, words that have a strike-through (strikethrough) are being considered for deletion from the document. Words that are underlined are being considered for addition to the document. The LCPS Board of Education reviews proposed and revised policies during open school board meetings in order to carefully study each policy and to provide an opportunity for public comment. All regulations, which accompany policies, are developed by the LCPS Department which has jurisdiction over the issue(s) covered in the regulation.

If you have comments or questions about proposed policies, regulations or forms, contact:

Dr. Wendi Miller-Tomlinson
Deputy Superintendent of Teaching, Learning, Leadership & Research
(575) 527-5800

wmiller-tomlinson@lcps.net

Updated/Changed Policies

Title

Date

Policy GBC: Salary Schedules

PDF

Presented Aug. 16, 2022

Policy CBC: Superintendent Powers & Responsibilities

PDF

Presented Aug. 16, 2022

Policy BG: Policy Adoption, Revision & Review

PDF

Presented Aug. 16, 2022

Code

Title

Policy

Regulation

Form

AC

Non-Discrimination

PDF - English
PDF - Spanish

PDF

ACA

Sexual Harassment

PDF

PDF

AD

School District Vision, Mission and Value Statement

PDF - English
PDF - Spanish

ADC

Tobacco and Alcohol Free Schools

PDF

PDF

ADF

Wellness for Students and Staff

PDF

PDF

ADG

Shared Leadership

PDF

BA

Board Goals

PDF

PDF

BB

Legal Status

PDF

BBA

Board Powers and Responsibilities

PDF

BBB

Board Membership - Elections and Terms of Office

PDF

BBBA

Board Member Qualifications and Filing of Candidacy

PDF - English
PDF - Spanish

BBBE

Unexpired Term Fulfillment/Vacancies

PDF

BBBH

Appointments

PDF

BBC

School Board Liability/Bonded Members

PDF

BCA

Board Member Code of Ethics

PDF

BCBA

Nepotism

PDF

BCD

Confidential Information

PDF

BCE

School Board Censure

PDF

BDA

Board Organizational Meeting

PDF

BDB

Board Officers and Duties

PDF

BDD

Board Superintendent Relationship

PDF

BDE

Board Committees

PDF - English
PDF - Spanish

BDEA

Committee of the Whole

PDF

BDF

Student Advisors to the Board and Superintendent

PDF

PDF

E1 Declaration of Interest For LCPS Student Advisory Council Form
E2 Student Advisory Council Recommendations Form

BDG

Legal Services

PDF

BEA

Regular Board Meetings

PDF

PDF

BEB

Special or Emergency Board Meetings

PDF - English
PDF - Spanish

BEC

Closed/Executive Meetings

PDF

BEDA

Notification of Board Meetings

PDF

BEDB

Board Agenda

PDF

PDF

BEDC

Quorum

PDF - English
PDF - Spanish

BEDCA

Electronic Participation By Board Members

PDF

BEDD

Rules of Order

PDF

PDF

BEDG

Minutes

PDF

BEDH

Public Participation at Board Meetings

PDF

BEDI

Media Coverage of Board Meetings

PDF

BEE

Board Hearings/Appeal Proceedings

PDF

PDF

BG

Policy Adoption, Revision and Review

PDF

BH

Board Member Communications

PDF

BIA

New Board Member Orientation

PDF

BID

Board Member Reimbursement

PDF

PDF

CBA

Qualifications of the Superintendent

PDF

CBC

Superintendent Powers and Responsibilities

PDF

CBD

Superintendent Contract

PDF

CBI

Superintendent Evaluation

PDF

DA

Fiscal Management Goals

PDF

DBC

Budget Development

PDF

DI

Fiscal Accounting and Control Structure

PDF

DIB

DIB Fraud Waste, Abuse or Unlawful Acts

PDF - English

DIG

Bond Disclosure Compliance

PDF - English
PDF - Spanish

PDF

DJ

Procurements

PDF

PDF

Purchasing Procedures Handbook

DJA

Approval of Procurements

PDF

DJB

Procurement of Professional Services

PDF

DJBA

Authority to Debar or Suspend

PDF

DKC

Travel and Per Diem Payments

PDF

DLB

Tax-Deferred Compensation

PDF

PDF

EB

Safety Program

PDF

PDF

EBAB

Environmental Program and Hazardous Materials

PDF

PDF

E1 Annual Hazard Communication Inspection Form

EBBC

Reporting Acts of Violence, Vandalism

PDF

PDF

EBCF

Firearms and Weapons on School District Property

PDF

ECAB

Access To Buildings

PDF

PDF

ECABA

Staff, Contractor, Volunteer Identification

PDF

PDF

ECE

Traffic and Parking Procedures

PDF

PDF

E1 Tow Sheet

ECF

Energy and Water Conservation

PDF

PDF

ECFA

Waste Reduction and Recycling

PDF

PDF

EEA

Student Transportation

PDF

EEAE

Bus Safety

PDF

PDF

EEAFA

Activity (Ancillary) Buses/Special Events Transportation

PDF

EEB

Business and Personnel Transportation

PDF

EFAB

Student Food Allergies

PDF

PDF

E1 Milk Intolerance Form
E2 Non-Life Threatening Food Allergy and Food Intolerance Management Plan
E3 Life-Threatening Food Allergy Management Plan

EFE

Competitive Food Sales and Vending Machines

PDF

EGAD

Copyright Compliance

PDF - English
PDF - Spanish

PDF

EGAD E1 Copyright Restrictions Notice
EGAD E2 Request For Permission to Copy
EGAD E3 Request For Off-Air Videotaping
EGAD E4 Copyright Compliance Agreement

EH

Records Retention

PDF

PDF

E1 Destruction of Records Request

EJA

Acceptable Use of Technology Resources

PDF

PDF

EJA_E1_Student_Internet_Technology_AUP_22

EJA-E1_Student_Internet_Technology_SPANISH_AUP_22

EJA_E2_Employee_Internet_Technology_AUP_22

EJA-E2_Employee_Internet_Technology_SPANISH_AUP_22

EJA-E3_Non_Employee_Internet_Technology_AUP_22

EJA-E3_Non_Employee_Internet_Technology_SPANISH_AUP_22

FEE

School Site Selection

PDF

PDF

E1 Disclosure and Conflict of Interest Form

FFA

Naming School Facilities

PDF

PDF

GAA

Human Resource Development Systems

PDF - English
PDF - Spanish

GAB

Code Of Ethical Responsibility

PDF

PDF

GBAA

Title IX/Gender Equity

PDF

GBC

Staff Compensation: Salary Schedules

PDF

GBD

Family Medical Leave Act

PDF

PDF

GBEA

Employee Conflict of Interest

PDF

PDF

E1 Employee Conflict Sample Letters
E2 Employee Conflict Waiver Form

GBEBB

Staff Conflict with Students

PDF

GBEBC

Gifts to and Solicitations By Staff

PDF

GBEC

Drug-Free/Alcohol-Free Workplace

PDF

PDF

GBGB

Staff Personal Safety and Security

PDF

GBGBA

Employee Assault

PDF

GBGC

Employee Assistance/Wellness Program

PDF

PDF

E2 Employee Assistance Program Release of Information Form

GBGF

Staff Insurance

PDF

GBJB

Personnel Files and Employee References

PDF

PDF

E1 Standard Resignation Form

GBJC

Employment Hires, Investigations, Verification's and Exams

PDF

PDF

GBK

Staff Concerns/Complaints/Grievances

PDF

PDF

GBKA

Disclosure of Wrongful Conduct (Whistle-blower Policy)

PDF

PDF

GCAB

Selection and Duties of School Principals

PDF

GCC

Employee Leaves

PDF

PDF

GCG

Substitute Staff Employment

PDF

GCK

Staff Assignments and Transfers

PDF

Certified or Classified Transfer Request Form

GCKC

Administrative Intervention

PDF

GCMD

Staff Extra Duty and Overtime

PDF

GCO

Evaluation of Staff

PDF

GCQ

Separation From Employment

PDF

GCQA

Reduction In Force

PDF

IA

Instructional Goals & Learning Objectives

PDF

PDF

ICA

School Calendar

PDF

PDF

IGA

Curriculum Development

PDF

PDF

Request For Permission to Show a Video
New Course Request

IHAE

Physical Education

PDF

PDF

IHAEA

Student Wellness: Recess

PDF

IHAF

Visual and Performing Arts Education

PDF

PDF

IHAL

Teaching About Religions

PDF

IHAM

Health Education

PDF

PDF

IHAMD

Nutrition Education

PDF

PDF

IHB

Special Education and Related Services for Eligible Students

PDF

PDF

IHBE

Bilingual Instruction

PDF

PDF

IHBF

Homebound Services for Students

PDF

PDF

Homebound Instruction Application
Healthcare Provider Refusal

IHBG

Home Schooling

PDF

PDF

IHBHD

Alternative Means For Earning Credit

PDF

PDF

IHBHE

Virtual/Online Learning

PDF

PDF

Course Contract
VLA Withdrawal
Acuedo De Curso De Aprendizaje A Distincia
Forma Para Der De Baja Un Curso De VLA

IHCDA

Concurrent Enrollment and Dual Credit Programs

PDF

PDF

IHCG

K-5 Plus

PDF

PDF

IHDB

Adult High School/GED Programs

PDF

PDF

IJJ

Textbook Selection, Adoption and Use

PDF

PDF

IJL

Library Materials Selection and Adoption

PDF

PDF

IJOA

Field Trips & Excursions

PDF

PDF

Field Trip Request Rationale And Notification
In/Out of District Field Trip Consent Form
Parent Request for Permission to Transport a Student To or From a Student Field Trip or Excursion
Out of State Student Travel Request Form (IJOA-E4)
Solicitud De Permiso De Los Padres Para Transportar Al Estudiante Hacia O Desde Un Pased Escolar O Excursion

IJOC

School Volunteers

PDF

PDF

IKAB

Grading and Reporting

PDF

PDF

Grade Change Request
High School Credit Form

IKC

Grade Point Average and Weighted Grade Point Average

PDF

PDF

Grade Point Average and Weighted Grade Point Average Form

IKE

Placement, Promotion, Acceleration and Retention

PDF

PDF

Academic Acceleration Guidance Manual

IKF

Graduation/Credit Requirements

PDF

PDF

IKFB

Graduation Ceremonies/Commencement

PDF

PDF

IKFC

Alternate Demonstration of Competency

PDF

ILBB

District Assessment Program

PDF

PDF

ILD

Educational Surveys and Research

PDF

PDF

Application to Conduct Research

IMDB

Flag Display & Patriotic Observances

PDF

PDF

IMG

Animals in Schools

PDF

PDF

Permission to Include Animals in the Classroom
Parent Permission for Students to Participate in the Care and Handling of Animals in the Classroom
Permission to Take an Animal Home
E4 Service Animal Procedures

JB

Access to Education and Protections for Immigrant Students

PDF

JBA

Title IX / Gender Equity (Students)

PDF

JBB

Section 504 Of The Rehabilitation Act of 1873

PDF

PDF

JBC

Equity and Excellence for all Students

PDF - English
PDF- Spanish

PDF-English
PDF-Spanish

JBD

Gender Inclusive Schools

PDF-English
PDF-Spanish

PDF - English
PDF- Spanish

JEB

Age of Enrollment

PDF - English
PDF - Spanish

PDF

LCPS Enrollment Form

JFA

Admission Procedures

PDF - English
PDF - Spanish

PDF

JFAB

Admission of Nonresident Students

PDF - English
PDF - Spanish

PDF

Out of District Transfer Request
Solicitud De Transferencia Fuera Del Distrito

JFABB

Foreign Exchange and International Students

PDF

PDF

JFABD

Enrollment of Homeless Students

PDF

PDF

JFAC

Enrollment of Students from Non-Accredited Schools, Including Home Schools

PDF

PDF

JFB

Open Enrollment/Transfers

PDF

PDF

High School Transfer Request Form
Solicitud De Transferencia Para Cambio De Escuela Asignada
Primaria/Secundaria Solicitud De Transferencia Para Cambio De Escuela Asignada
Elementary/Middle School Change of School Assignment (Transfer Request)
Documentation of Residency Through Home Visit

JHB

Students In Need of Early Intervention for Attendance

PDF - English
PDF - Spanish

PDF

Student Attendance Intervention Plan
Plan De Intervencion De Asistencia Para Estudiantes
Student Attendance Intervention Plan Parent Notification
Ten Day Letter

JHCA

Open/Closed Campuses

PDF

PDF

JHDA

Employment Certificates

PDF

PDF

Employment Certification

JI

Student Rights and Responsibilities

PDF - English
PDF - Spanish

PDF - English
PDF - Spanish

Concern Complaint or Grievance

JICA

Student Dress

PDF

PDF

JICAA

Uniformly Dressed

PDF

PDF

JICE

Freedom of Expression

PDF

JICEA

Student Publications

PDF

JICF

Violent, Gang, and/or Gang-like Activities

PDF

PDF - English
PDF - Spanish

Violent/Gang and/or Gang-Like Activity Contract/Suspension
Report of a Serious School Incident

JICFA

Hazing

PDF

PDF

JICFB

Bullying, Cyberbullying, Intimidation and Hostile or Offensive Conduct

PDF

PDF

Report of Bullying Cyberbullying Intimidation Hostile or Offensive Conduct

JICH

Alcohol, Tobacco, and Other Drugs

PDF - English
PDF - Spanish

PDF

Substance Abuse Policy Violation Contract/Suspension
Substance Abuse Policy Violation Contract/Suspension-Spanish

JICJ

Use of Electronic Communication Devices by Students

PDF

PDF

JICK

Sexual Harassment of Students

PDF

PDF

Report of Harassment Intimidation Bullying or Hazing
Interview Notes and Report on Student Harassment
Investigation Checklist

JICKA

Student Harassment Based on Protected Characteristics

PDF

PDF

JICL

Threat of Violence By Students

PDF

PDF

Student Threats Flow Chart
Threat Screening
Consent for Release of Confidential Information
Student Safety Plan
Family Safety Plan
Resource Information Sheet

JIH

Student Searches and Seizures

PDF

PDF

JJA

Equal Access for Student Groups

PDF

PDF

JJIB

Interscholastic Sports

PDF

PDF

JJID

Sports Physicals for Student Athletes

PDF

PDF

JK

Student Discipline

PDF

JKA

Prohibition of Corporal Punishment

PDF

JKC

Prohibition of Corporal Punishment

PDF

PDF

Crisis Intervention

JKD

Suspension or Expulsion of Students

PDF

PDF - English
PDF - Spanish
PDF - English
PDF - Spanish

Suspension De Termino Corto
Short Term Suspension
Notice of Long-Term Hearing and Suspension to Parents/Guardians
Aviso De Audiencia Para Suspension De Termino Largo A Padres Y Guardianes
Notification of Restriction
Aviso De Restriction
Student Responsibility Agreement

JLC

Student Health Services

PDF

PDF

Mutual Exchange of Information

JLCB

Immunization of Students

PDF

PDF

JLCC

Communicable/Infectious Diseases

PDF

PDF

JLCD

Administering Medicines to Students

PDF

PDF

Emergency Medical Card
Tarjeta De Emergencia Medicia

JLCE

Administration of Medical Cannabis to Students

PDF

JLCG

School Based Health Centers

PDF

PDF

E1 Parent Consent Form School Based Health Center

JLD

Academic and Behavioral Health Counseling

PDF

PDF

JLE

Suicide Awareness and Prevention

PDF

PDF

JLF

Reporting Child Abuse

PDF

PDF

Report of Suspected Child Abuse

JLIA

Megan's Law Sex Offender Registration and Notification Law

PDF

JLIB

Custodial Rights of Parents/Guardians

PDF

PDF

Student Residency
Residencia Del Estudiante
Caregivers Authorization Information
Informacion De Encargados De Cuidado
Employee Information

JLIBA

Release of Students During the School

PDF

PDF

JLJ

Student Nutrition

PDF

PDF

JQ

Student Fees, Fines & Charges

PDF

PDF

Student Fee Fines and Charges

JRA

Student Records

PDF

PDF - English
PDF - Spanish

Request to Restrict Release of Childs "Directory Information"
Solicitud Para Restringir La Publicacion
Photo/Video Permission Form For Parent/Guardian

KB

Parental Involvement and Family Engagement

PDF

PDF

KCB

School Advisory Councils

PDF - English
PDF - Spanish

PDF - Spanish
PDF - English

E1 Selection to School Advisory Councils
E1 Eleccion Las Cruces Public Schools Consejos Escolares

KCD

Public Gifts/Donations to Schools

PDF

PDF

Public Gifts & Donations to Schools

KE

Public Concerns and Complaints

PDF

Community Complaint

KEC

Public Concerns/Complaints about Library Resources

PDF

PDF

KEF

Concerns/Complaints about Curriculum/Library Materials, Instructional Activities or Presentations

PDF

PDF

Request for Reconsideration of Curriculum Library Materials Instructional Activities or Presentations

KF

Community Use of School Facilities

PDF

PDF

Facilities Use
Application for Use of the Performing Arts Center
Internal Facility Use
Facilities Use Waiver of Liability
Field of Dreams Sports Complex Usage

KHC

Distribution/Positioning of Promotional Materials

PDF

PDF

KHD

Business Solicitations in Schools

PDF

PDF

KI

Visitors to Schools/Public Conduct on School Property

PDF

PDF

Visitors to Schools/Guest Speaker Approval
Notification Restriction Visitors to Schools Conduct on School Property
Visitantes A Escuelas/Conducta Publica En Propiedad Escolar

KJA

Relations with Booster Organizations

PDF

KJJ

Community Schools

PDF - English
PDF - Spanish

KLG

Relations with Law Enforcement Authorities

PDF

PDF

Relations with Law Enforcement & Social Service Agencies